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Crystal Ballroom at Sunset Harbor

Tips for Designing Your Wedding Venue

Wedding Venue

Once you have chosen your space, it is time to transform it into the dream wedding you envision. Depending on the venue, it could be a blank slate that requires a complete transformation or only a few centerpieces and accents. Whether it is a minor or major makeover, there are a few tips and tricks to designing your wedding venue.

Customizing the Space

The wedding venue you choose will determine the style of your reception. If you are holding your ceremony at the same venue, it will create the backdrop for that very important element as well. Versatility is important. This means flexibility with the space to hold your ceremony indoors or out, and the option to stage the space the way you envision it. It is always easier to style your space than it is to transform it. When touring venues, you should have an idea about the style of wedding you want, and make sure there are décor options and in-house designers to assist with the level of changes you want to make. A venue that can provide a beautiful scenery outdoors and indoors is gold. Consultations with designers and planners at the wedding venue are important to help you personalize your space.

One Venue and Three Events

Using the same venue for the ceremony, reception and the cocktail hour has some logistics to consider, but if possible, it can be a bonus for your timeline and your budget. If your wedding venue does not have a separate space for each main event to occur, it can require some significant alterations. Wedding planners recommend that you choose a venue that has the space and ability to provide each separate experience at one location. Your venue should have a ceremony space, a reception area, a lounge for the cocktail hour, and bridal and groom’s suite. All-inclusive wedding venues usually have separate spaces that are uniquely designed, and have all the logistics worked out for you.

Wedding Venue

Ceremony Space in the Wedding Venue

The ceremony is the reason for it all. This magical spot in the wedding venue should be designed with dreamy décor that you want captured in every wedding ceremony photograph. This means designing a wedding arch, using dramatic sheers, arranging flowers and creating the perfect backdrop for the special moment. This will be the magical place where you walk the aisle, speak your vows and participate in your important rituals. You might walk a white carpet or upon rose petals. However you choose to design the space, you should have a well defined aisle with chairs and décor. A wedding venue with an in-house design team and décor options can help you create the space.

The Reception Space

The reception space is designed to celebrate. The way you configure your tables and chairs should accommodate the number of guests without looking empty or overly crowded. There should be a sufficient dance floor area. A live band might require more space than a DJ. If you are considering food stations, a photobooth and variety acts, you should plan your space accordingly. The wedding venue will be able to help you layout the reception area and stage the right sized tables for the size of your event. There should be an adequate dining area, mingling area and display area. Lighting is one of the best ways to transform your space. Lighting sets the mood and highlights décor. You might consider a monogram on the wall or floor. Uplighting can be used to highlight the walls, columns and certain architectural features within the wedding venue. Make sure your venue has professional lighting and décor options.

Setting the Tables in the Wedding Venue

Setting the tables in the wedding venue requires décor, linens, chair sashes, table cards and chinaware. If you want to create an elegant space, use transparent pieces and polished metals, such as acrylic or gold colored vases and candelabras. Coordinate your chair sashes to match the table linens. The table runner should always contrast your tablecloth. The charger plate should contrast the table and linens. Choose a napkin ring to match the charger plate and theme. You might choose a wooden charger plate with a wooden napkin ring for a rustic wedding or a silver charger plate with a silver napkin ring for a more elegant affair.

Wedding Venue

Designing the Sweetheart Table

The sweetheart table is a special designated seating arrangement for the newlyweds. Since this is where you will dine, toast and sit for many photographs, it is important to keep this space clear for the view of the camera. Use high back throne chairs and a rectangular table to set this special seating apart from the rest in the room. It is very important to follow the theme and decorate this space elaborately.

Cloud Effects

Couples are looking for ways to create dramatic wedding photography moments. Cloud effects create lasting impressions and the perfect images for your album. This effect creates a low-lying fog that blankets the floor and gives the illusion of dancing on clouds. This is perfect for the first dance.

Wedding Venue

Crystal Ballroom at Sunset Harbor

Crystal Ballroom at Sunset Harbor is an all-inclusive wedding venue that bundles the venue, furnishings, décor and staff services into one affordable package to design a fairy tale. Master designers customize the ceremony space and reception hall to match your vision. Bring imagination to the design studio and hand select your flowers, centerpieces, linens and every detail of your dream wedding. Every event includes an impressive bartender service, banquet staff and fine china for a full three course meal. Crystal Ballroom designs luxurious events and creates unforgettable moments.


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